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acm:documents:constitution [2018/07/16 21:33]
acm:documents:constitution [2019/10/16 16:45] (current)
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 +====== Constitution ======
  
 +===== Versions =====
 +
 +  * {{ :​acm:​documents:​constitution.pdf | Fall 2017 Constitution}}
 +
 +===== Source =====
 +''​pandoc constitution.md -o constitution.pdf''​
 +
 +<code markdown constitution.md>​
 +---
 +title: |
 +    Constitution of the
 +    New Mexico Tech
 +    ACM Student Chapter
 +date: Ratified Fall of 2017
 +numbersections:​ true
 +geometry: margin=1in
 +indent: true
 +fontfamily: fouriernc
 +header-includes:​
 +    - \usepackage{fancyhdr}
 +    - \pagestyle{fancy}
 +    - \fancyhead[L]{Constitution of the NMT ACM}
 +...
 +
 +\newpage
 +\setcounter{tocdepth}{1}
 +\tableofcontents
 +\newpage
 +
 +# Name
 +
 +##
 +
 +This organization shall be called the New Mexico Tech ACM Student Chapter. In
 +these Bylaws it is referred to as the Chapter; the Association for Computing
 +Machinery is referred to as the ACM.
 +
 +# Purpose
 +
 +##
 +
 +The Chapter is organized and will be operated exclusively for educational and
 +scientific purposes to promote the following:
 +
 +1. An increased knowledge of and greater interest in the science, design,
 +   ​development,​ construction,​ languages, management and applications of
 +   ​modern computing.
 +1. Greater interest in computing and its applications.
 +1. A means of communication between persons having an interest in computing.
 +
 +##
 +
 +The Chapter will serve students at New Mexico Tech and other interested persons
 +in the Socorro community.
 +
 +##
 +
 +The Chapter is chartered by the ACM.
 +
 +# Membership
 +
 +##
 +
 +Membership in the Student Chapter shall be open to all ACM members and
 +nonmembers.
 +
 +##
 +
 +Voting membership in the Student Chapter shall be granted to chapter members who
 +are also ACM members.
 +
 +# Officers
 +
 +##
 +
 + The officers of this Chapter shall be: Chair, Vice Chair, and Treasurer.
 +
 +##
 +
 +All officers of the Chapter must be members of ACM.
 +
 +##
 +
 +The officers shall be elected by a plurality of the votes cast at the annual
 +election meeting. They shall take office after the third weekend of the semester
 +and serve for one year.
 +
 +##
 +
 +No member may serve in the office of Chair or Vice Chair for more than two
 +consecutive years
 +
 +# Duties of Officers
 +
 +##
 +
 +The Chair is the principal officer and is responsible for leading the Chapter
 +and managing its activities in accordance with the policies and procedures of
 +the ACM and these bylaws. The Chair shall preside at all meetings of the chapter
 +and of its Executive Council. The Executive Council shall consist of the Chapter
 +officers, the Student Chapter Sponsor, and chairs of the Chapter'​s standing
 +committees.
 +
 +##
 +
 +The Vice Chair shall preside at meetings in the absence of the Chair, assist the
 +Chair in the management of the Chapter, and perform other duties that may be
 +assigned by the Chair.
 +
 +##
 +
 +The Treasurer shall collect dues, pay all bills, and maintain the Chapter'​s
 +financial records. The Treasurer shall also function as a Secretary, keeping the
 +minutes of all Chapter and Executive Council meetings. Duties of the Treasurer
 +also shall include:
 +
 +1. Maintaining the records of the Chapter.
 +1. Preparation of the Chapter'​s activity report and officer contact information,​
 +   and submission of these to ACM Headquarters.
 +1. Preparation of the Chapter'​s Annual Financial Report for presentation to the
 +   ​Chapter at the Annual Election Meeting.
 +1. Completion and submission of the Annual Financial Report to ACM Headquarters.
 +1. Performance of other duties as assigned by the chair.
 +
 +# Chapter Sponsor
 +
 +##
 +
 +The Student Chapter Sponsor shall be a voting member of ACM and either a member
 +of the faculty or full-time staff of New Mexico Tech.
 +
 +##
 +
 +The Student Chapter Sponsor shall be selected by the Executive Council
 +immediately following the Election Meeting. The selection shall be confirmed by
 +the school.
 +
 +##
 +
 +The Student Chapter Sponsor shall be generally responsible for the activities of
 +the Chapter. Specifically,​ the Sponsor:
 +
 +1. helps provide continuity from year to year as student leadership and
 +   ​personnel change;
 +1. promotes good student-faculty relationships;​
 +1. helps maintain university standards in all activities of the Chapter;
 +1. exercises financial supervision,​ if necessary, by:
 +
 +    1. promoting prompt payment of bills and collection of dues, and
 +    1. overseeing the settlement of all accounts in the event of dissolution
 +       of the Chapter
 +
 +1. represents the Chapter interests to the faculty and administration.
 +
 +# Executive Council
 +
 +##
 +
 +The Executive Council shall consist of the Chapter officers, the Student Chapter
 +Sponsor, and chairs of the Chapter'​s standing committees.
 +
 +##
 +
 +The Term of the members of the Executive Council shall be coincident with the
 +terms of the officers.
 +
 +# Standing Committees
 +
 +##
 +
 +The standing committees of the Chapter shall be determined by the Executive
 +Council following elections each school year, to stand for one year.
 +
 +# Meetings
 +
 +##
 +
 +Meetings shall be held as planned by the Executive Council. The Chapter shall
 +hold meetings only in places that are open and accessible to all members of the
 +Association.
 +
 +##
 +
 +The Annual Election meeting should be held at the last meeting of the Spring
 +semester. At this meeting, the Secretary and Treasurer each shall present the
 +required reports. Also, the election of officers shall be held. Written notices
 +of all meetings shall be distributed to all members at least one week prior to
 +any meeting.
 +
 +# Disbursements and Dues
 +
 +##
 +
 +Disbursements from the Treasury for Chapter expenditures shall be made by the
 +Treasurer with authorization of the Executive Council and shall be included in
 +the minutes of its meetings.
 +
 +##
 +
 +Dues for non-SGA students shall be fixed annually by the Executive Council.
 +Students paying standard dues to the SGA shall not be charged additional dues by
 +the Chapter.
 +
 +# Amendment and Voting Procedures
 +
 +##
 +
 +All proposed changes to these Chapter Bylaws shall be approved by the ACM Chief
 +Operating Officer.
 +
 +##
 +
 +No official business of the Chapter shall be conducted unless a quorum is
 +present. A quorum of the Chapter shall be defined as fifty percent of the voting
 +membership of the Chapter.
 +
 +##
 +
 +A simple majority of the voting members present shall be required to carry a
 +motion.
 +
 +##
 +
 +Officers will be elected by a plurality of votes cast.
 +
 +# Dissolution of the Chapter
 +
 +##
 +
 +Dissolution of this Chapter by consent of the members shall consist of unanimous
 +agreement of all its officers together with a majority vote at a meeting which
 +has been publicized in advance to all members of the Chapter for the purpose of
 +taking this vote.
 +
 +##
 +
 +Should this Chapter be dissolved, its assets and liabilities shall be
 +transferred to the New Mexico Tech Student Government Association in accordance
 +with the SGA Constitution.
 +</​code>​