• Fall 2017 Constitution

pandoc constitution.md -o constitution.pdf

constitution.md

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title: |
    Constitution of the
    New Mexico Tech
    ACM Student Chapter
date: Ratified Fall of 2017
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# Name
 
##
 
This organization shall be called the New Mexico Tech ACM Student Chapter. In
these Bylaws it is referred to as the Chapter; the Association for Computing
Machinery is referred to as the ACM.
 
# Purpose
 
##
 
The Chapter is organized and will be operated exclusively for educational and
scientific purposes to promote the following:
 
1. An increased knowledge of and greater interest in the science, design,
   development, construction, languages, management and applications of
   modern computing.
1. Greater interest in computing and its applications.
1. A means of communication between persons having an interest in computing.
 
##
 
The Chapter will serve students at New Mexico Tech and other interested persons
in the Socorro community.
 
##
 
The Chapter is chartered by the ACM.
 
# Membership
 
##
 
Membership in the Student Chapter shall be open to all ACM members and
nonmembers.
 
##
 
Voting membership in the Student Chapter shall be granted to chapter members who
are also ACM members.
 
# Officers
 
##
 
 The officers of this Chapter shall be: Chair, Vice Chair, and Treasurer.
 
##
 
All officers of the Chapter must be members of ACM.
 
##
 
The officers shall be elected by a plurality of the votes cast at the annual
election meeting. They shall take office after the third weekend of the semester
and serve for one year.
 
##
 
No member may serve in the office of Chair or Vice Chair for more than two
consecutive years
 
# Duties of Officers
 
##
 
The Chair is the principal officer and is responsible for leading the Chapter
and managing its activities in accordance with the policies and procedures of
the ACM and these bylaws. The Chair shall preside at all meetings of the chapter
and of its Executive Council. The Executive Council shall consist of the Chapter
officers, the Student Chapter Sponsor, and chairs of the Chapter's standing
committees.
 
##
 
The Vice Chair shall preside at meetings in the absence of the Chair, assist the
Chair in the management of the Chapter, and perform other duties that may be
assigned by the Chair.
 
##
 
The Treasurer shall collect dues, pay all bills, and maintain the Chapter's
financial records. The Treasurer shall also function as a Secretary, keeping the
minutes of all Chapter and Executive Council meetings. Duties of the Treasurer
also shall include:
 
1. Maintaining the records of the Chapter.
1. Preparation of the Chapter's activity report and officer contact information,
   and submission of these to ACM Headquarters.
1. Preparation of the Chapter's Annual Financial Report for presentation to the
   Chapter at the Annual Election Meeting.
1. Completion and submission of the Annual Financial Report to ACM Headquarters.
1. Performance of other duties as assigned by the chair.
 
# Chapter Sponsor
 
##
 
The Student Chapter Sponsor shall be a voting member of ACM and either a member
of the faculty or full-time staff of New Mexico Tech.
 
##
 
The Student Chapter Sponsor shall be selected by the Executive Council
immediately following the Election Meeting. The selection shall be confirmed by
the school.
 
##
 
The Student Chapter Sponsor shall be generally responsible for the activities of
the Chapter. Specifically, the Sponsor:
 
1. helps provide continuity from year to year as student leadership and
   personnel change;
1. promotes good student-faculty relationships;
1. helps maintain university standards in all activities of the Chapter;
1. exercises financial supervision, if necessary, by:
 
    1. promoting prompt payment of bills and collection of dues, and
    1. overseeing the settlement of all accounts in the event of dissolution
       of the Chapter
 
1. represents the Chapter interests to the faculty and administration.
 
# Executive Council
 
##
 
The Executive Council shall consist of the Chapter officers, the Student Chapter
Sponsor, and chairs of the Chapter's standing committees.
 
##
 
The Term of the members of the Executive Council shall be coincident with the
terms of the officers.
 
# Standing Committees
 
##
 
The standing committees of the Chapter shall be determined by the Executive
Council following elections each school year, to stand for one year.
 
# Meetings
 
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Meetings shall be held as planned by the Executive Council. The Chapter shall
hold meetings only in places that are open and accessible to all members of the
Association.
 
##
 
The Annual Election meeting should be held at the last meeting of the Spring
semester. At this meeting, the Secretary and Treasurer each shall present the
required reports. Also, the election of officers shall be held. Written notices
of all meetings shall be distributed to all members at least one week prior to
any meeting.
 
# Disbursements and Dues
 
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Disbursements from the Treasury for Chapter expenditures shall be made by the
Treasurer with authorization of the Executive Council and shall be included in
the minutes of its meetings.
 
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Dues for non-SGA students shall be fixed annually by the Executive Council.
Students paying standard dues to the SGA shall not be charged additional dues by
the Chapter.
 
# Amendment and Voting Procedures
 
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All proposed changes to these Chapter Bylaws shall be approved by the ACM Chief
Operating Officer.
 
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No official business of the Chapter shall be conducted unless a quorum is
present. A quorum of the Chapter shall be defined as fifty percent of the voting
membership of the Chapter.
 
##
 
A simple majority of the voting members present shall be required to carry a
motion.
 
##
 
Officers will be elected by a plurality of votes cast.
 
# Dissolution of the Chapter
 
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Dissolution of this Chapter by consent of the members shall consist of unanimous
agreement of all its officers together with a majority vote at a meeting which
has been publicized in advance to all members of the Chapter for the purpose of
taking this vote.
 
##
 
Should this Chapter be dissolved, its assets and liabilities shall be
transferred to the New Mexico Tech Student Government Association in accordance
with the SGA Constitution.